MPAA
Bowling Club - Minutes of the AGM held
Wednesday 16 May 2012 at The City Pavilion Bowling Centre. Rochester Row.

 

The meeting started at 17.40 with a welcome from Secretary Jon Greengrass.

 

Agenda

 

1. Apologies 

 Apologies were received from Cliff Cox, Tony Perkins, Pat Broom and Geoff Beach.

  

2. Minutes of 2011 AGM

An apology from Tony Perkins as he was unable to attend and the minutes were in a box in transit to his new address. The minutes to be circulated once received.

 

3. Matters arising:

Team shirts were mentioned in 2011 but were put on hold until 2012.

 

4. Election of Officers

 

Chairman:

The resident Chairman Simon Webb was willing to stand for the forthcoming year. There being no other candidates Simon was voted on to serve another year by a majority vote.

 

Proposed  : Jim Kenny

Seconded : Mark Evans

 

Secretary:

The resident Secretary Jon Greengrass stated that he was happy to stand down because of a change in employment circumstances. Julie Eason showed interest in taking on the role as Secretary being a serving Metropolitan Police Civilian employee.

 

for Julie Eason: –

Proposer  : Jim Kenny

Seconded: Alan Hanafin

 

A vote on the post was taken with Julie being duly elected with a unanimous vote. Julie proposed a vote of thanks for all the hard work Jon had done over the last 11/12 years as our secretary.

 

Assistant Secretary:

There were two nominations from the floor as Julie was now the new Secretary:

 

Jim Kenny – Proposed by Dan Meaton, Seconded by Julie Eason – 7 votes

 

Jon Greengrass – Proposed by Alan Hanafin, Seconded by Dee Wilson – 10 votes

 

Jon Greengrass was duly elected as the Assistant.

 

Treasurer:

The resident Treasurer Eric Von Tersch was willing to stand for the forthcoming year. There being no other candidates, Eric was voted on to serve another year by a majority vote.

 

Proposed : Paul Hunt

Seconded: Dee Wilson

 

Club Captain: The resident Club Captain Dan Meaton was willing to stand for the forthcoming year. There being no other candidates, Dan was voted on to serve another year by a majority vote.

 

Proposed : Jim Kenny

Seconded: Henry Sycamore

 

Election of Associate members:

None

 

Committee:

Jim Kenny, Tony Perkins, Pat Broom and Dee Wilson were willing to stand for the forthcoming year. There being no other candidates, the committee was voted on block, being a unanimous vote.

 

Auditors:

The MPAA are the Auditors. Eric told the meeting that the MPAA were given the accounts, they held for 6 month’s and had scrutinized the books. No information received therefore we assume there was no inaccuracies.

 

5. Presentation of awards:

Martin Evans Cup winner – First - Alan Hanafin; Second – Jim Kenny.

 

6. Secretary’s report:

Jon wished to say that his years as Secretary had been some of the busiest in his time. He wished to thank everyone that had supported him over the years. The highlights were the Order Of Merit (OOM) and events from West Yorkshire were well attended and exceptionally well run; World Police and Fire Games (WPFG) where the teams that had represented our section had been truly successful
winning medals since we first took part back in 2001. We only sent 6 bowlers to the games last year
and they came back with 13 medals, a tremendous achievement (Dee getting 4 for every event that she took part in), Jim and Dan especially for his Gold medals. Thanks to Barry Eason for his Website maintenance and all the scoring he had helped with. There have been many high times and low times and for people to turn up at times of hardship and other leisure activities is testament as to how active we are as a bowling section.Julie wished to record a vote of thanks to Jon for all his efforts and looks forward to having his help as her assistant.

 

Report to be accepted
Proposed : Barry Eason

Seconded: Henry Sycamore

 

7. Treasurers report:

Eric made his apologies for not being able to attend all of our Domestic events because of his physical health due to his operation. He was happy to announce that the club was stable and that MPAA did not find anything wrong with the accounts, and balances for the previous year. The balance was the highest that had been recorded for the club, which he was happy with.

 



Paul Hunt proposed that as the Treasurer had a very important and busy office, that an Honorarium be paid to the sum of £100.

 

Proposed : Paul Hunt

Seconded: Dan Meaton

A vote was taken and agreed unanimously that in future the Treasurer was to receive the honorarium annually, the precise amount to be decided at future AGM’s dependent on club funds being available.

 

Julie proposed a vote of thanks for all the hard work Eric had been doing considering his operation (s) and recovery. Eric stated that he wished to thank Dan Meaton for his support during this time.

 

Report  to be accepted

Proposed  : Paul Hunt

Seconded : Dee Wilson

  

8. MPAA Colours 2012:

Jim Kenny

Proposed  : Dan Meaton

Seconded : by Mark Evans

 

9. WPFG 2013: 1^st to 10^th August 2013

Jon mentioned that the 2011 games were a great success. The American teams commented that the Met section was very successful in winning several medals considering we only had 6 bowlers, two of which had to go into the pool to make up a team. Cliff Cox and Dee Wilson paired with two American bowlers because of such low numbers attending who had never competed before, getting a silver medal which made them very happy to have been part of the Met team (or vice versa). The 2013 will be taking place in Belfast where some of our members have indicated that they would like to attend. This is the closest the games have been held near the UK and it is hoped that we have many bowlers taking part.

 

10. PSUK Games:

It was decided this year that the Met would not be bowling in this competition, MPAA will support with funds but comment was made in relation to getting time off for these types of events. Various
comments were made relating to the bowling conditions, cost of accommodation, which is proposed to be increased next year, and whether PSUK will attend because of the proposed increases. It
was also mentioned that Potter’s were considering opening up the complex to the public during the games, PSUK could not guarantee that it would not be opened up and therefore it is being considered whether PSUK look to find another venue. The venue is excellent and has good services and activities within the complex., but for some years PSUK has mentioned the lane conditions after one year of excessive breakdowns in major areas, which have not always been repaired.

 

11. MPAA Time off for events:

Already the time required for sporting events is having a knock on effect with our section. Views were expressed about other sections, for example, football, who are managing to compete on a weekly basis. With the Olympics’ this year, it has had a serious impact on the amount of bowlers who can commit until August when the season comes to a close. We have various commitments to the Order Of Merit, which would cause regular bowlers to loose valuable points for the Met, and we are at a disadvantage being unable to get the time off for competing in the OOM, which we have been very successful winning in past events.

 

12. Any other business:

• Jon Greengrass proposed an honorarium for the Web Master Barry Eason for the coming year, for all the sterling work he has done with not only the Website but also the running of many of the events during the season. It was proposed that £100 be paid for this position. It was unanimously agreed and that the precise amount to be decided at future AGM’s dependent on club funds being available.

 

               Proposed by: Jon Greengrass

               Seconded: Henry Sycamore

 

• Clive Knowles suggested an honorarium be paid to the Secretary in line with the Treasurer and Web Master receiving one. A vote was taken and unanimously decided that the Secretary will receive £100 dependent on future club funds being available.

 

               Proposed by: Clive Knowles

               Seconded: Alan Hanafin

 

• It was reported that the Met Singles Trophy was broken beyond repair and Jon will supply a replacement one.
• Calendar 2012 – 2013 to be published on the Web site.
• King and Queen of the Hill – It has been decided that unfortunately due to the lack of support that this tournament be stopped. The last trophy winners were entitled to keep them.
• Dom Disbury Trophy – It was proposed to have an annual perpetual trophy instead of the doubles. Players were turning up expecting to play doubles but found themselves without a partner. With this trophy it would be in memory of Dom, a fitting tribute to him. We were also happy to make prizes to 6th place in future 
• It was proposed that at every event with the exception of Great Yarmouth due to lack of lanes there would be be at least four teams because of the amount we now have in the league. It would mean 16 bowlers, including the top lady bowler taking her place in one of the teams dependant on qualification games. As getting time off for these events has sometimes been a struggle,bowlers who have 50% qualifying games could take the place of those that could not attend if spaces are available
   
• Proposed : Clive Knowles
• Seconded: Nigel Brown
• A vote was taken with a unanimous decision.

 

• Shirts – Julie is dealing with the purchase and embroidered – Blue shirts with Ladies getting female polo shirts.
• A request was made to have the Wellingborough competition moved because the Paralympics were still in Progress
  Paul Hunt asked where our re-surfacing machine had got to. We were advised that it was still at the Airport bowl and a part was being sought. John Kenny to chase this up and report back to the committee.
• Steve Summers proposed that the £10 taken from each Met bowler for our National event be stopped. He said that he felt it unnecessary for Met bowlers to pay out so much money on the event as it has been well supported. A vote was taken and agreed unanimously that we will no longer contribute but this may be subject to change in future years depending on club funds. 
• Barry Eason reported that the club rules and minutes will be available in the future.
• It was noted that the Inter Services – mainly attended by the Armed Services, is less likely to be supported by our MPAA., as we have our own competitions and time off is a struggle.

   

MEETING
CLOSED 19:00, 2013 AGM TBA likely to be at City Pavilion